So, productivity is defined as “the effectiveness of productive effort… as measured in terms of the rate of output per unit of input.” It’s essentially a measurement of efficiency.
For some people, it’s simpler to view productivity in the currency of time. There are only 24 hours in a day, 60 minutes in an hour, and 60 seconds in a minute. If you live 60 years, you will have lived 525,600 minutes (queue Rent soundtrack).
While you can lose and gain money, respect, friends, possessions and more, the one commodity you can never get back is time. Improving productivity in your business helps you get more accomplished in less time, allowing you more time to go about enjoying the 525,600 minutes you have. What better way to do this than to put systems in place?
Productivity in business is not simply doing something for the sake of getting it done. It’s about doing the right things at the right time to achieve maximum efficiency for your effort. Believe it or not, efficiency is sometimes about doing nothing at all. Taking a break. Recharging your batteries. Mentally preparing for what comes next.
The most important thing to remember is that everyone has unique needs when it comes to maximizing efficiency for optimal productivity. If your goal is to accomplish more in less time, then you need to make the following seven steps the foundation of your work week.
The Seven Foundational Steps
- Know your productivity type
- Discover your peak energy time
- Get yourself a timer (& use it!)
- Become BFF’s with your calendar
- Batch your tasks & theme your weeks
- Schedule in some downtime
- Review, reconsider, rework
Each step is absolutely essential for helping you learn to manage your time rather than being managed by the lengthy list of items on your to-do list. You know those never-ending lists that just grow overnight? Doesn’t it seem like you cross off one item at a time but you add 3 more items in its place? This kind of rat race makes it seem like you will never catch up and never have time to relax, let alone get that pedicure you’ve been trying to make time for.
But as you learn more about your personal productivity needs, you will find that you are not only able to improve the quantity of work you accomplish in your day, but also the quality of work you accomplish.
How does this happen? You will learn how to make small tweaks to your work habits to improve your mood and your productivity. We will focus on learning to do certain tasks during the hours when you are most productive. And how focusing your attention in short bursts of time and scheduling vital downtime on your calendar so you have an opportunity to enhance creativity, boost energy, and get a greatly improved return on investment for your time. (If you take the quiz below, you’ll get customized tips based on your productivity style!)
Take the time to learn the ins and outs of each of these seven steps so you can take your business further than you’ve previously dared to dream possible.